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Use Word 2007 to open documents created in previous versions of Word

When you open a document in Microsoft Office Word 2007 that was created in Microsoft Office Word 2003, Word 2002, or Word 2000, Compatibility Mode is turned on, and you see Compatibility Mode in the title bar of the document window. Compatibility Mode ensures that no new or enhanced features in Office Word 2007 are available while you are working with a document, so that people who are using previous versions of Word will have full editing capabilities. Find this yourself at help center of MS Word 2007.

You can work in Compatibility Mode or you can convert your document to the Office Word 2007 file format. Converting your document allows you to access the new and enhanced features in Office Word 2007. However, people who are using previous versions of Word may be prevented from or have difficulty editing certain portions of the document that were created by using new or enhanced features in Office Word 2007.

Work in Compatibility Mode

When you open a Word 97–2003 document in Office Word 2007, Compatibility Mode is turned on, and you see Compatibility Mode in the title bar of the document window. In Compatibility Mode, you can open, edit, and save Word 97–2003 documents but you won't be able to use any of the new Office Word 2007 features.

Document elements that behave differently in Compatibility Mode

The following elements will be permanently changed when you are working in Compatibility Mode, and you cannot convert them to Office Word 2007 elements even if you convert your document later.

Office Word 2007 element	Behavior in Compatibility Mode
Heading and body fonts	Converted to static formatting.
Relative text boxes	Converted to absolute positions.
Margins	Converted to absolute tabs.
Bibliography	Converted to static text.
Citations	Converted to static text.
Placeholder text in citations	Converted to static text.
Placeholder text in content controls	Converted to static text.
Themes	Permanently converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using themes.
Theme colors	Permanently converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using theme colors.
Theme fonts	Permanently converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using theme fonts.
Theme effects	Permanently converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using theme effects.
Content controls	Permanently converted to static text.

The following document elements will be changed when you are working in Compatibility Mode, but you can convert them to Office Word 2007 elements if you convert your document later.

Office Word 2007 element	Behavior in Compatibility Mode
Office Art	Only a limited set of diagram types is available..
Diagrams	Converted to images that cannot be edited.
Equations	Become graphics and cannot be changed.

 

Convert a document to Office Word 2007

1.     Click the Microsoft Office Button, and then click Convert.

2.     In the Microsoft Office Word dialog box, click OK.

3.     Do one of the following:

§  To replace the original file with a file in the Office Word 2007 file format, click the Microsoft Office Button, and then click Save.

§  To save the original document in its original file format and create another document in the Office Word 2007 file format, click the Microsoft Office Button, click Save As, and then type a new name for the file.

What mouse and keyboard shortcuts can I use when working with tabs?

The following table describes the mouse and keyboard shortcuts that are available when working with tabs.

To do this	Press this
Open links in a new tab in the background	CTRL+click
Open links in a new tab in the foreground	CTRL+SHIFT+click
Open a new tab in the foreground	CTRL+T or double-click an empty space in the tab row
Switch between tabs	CTRL+TAB or CTRL+SHIFT+TAB
Close current tab (or current window when there are no open tabs)	CTRL+W or ALT+F4
Open a new tab in the foreground from the Address bar	ALT+ENTER
Switch to a specific tab number	CTRL+n (where n is a number between 1 and 8)
Switch to the last tab	CTRL+9
Close other tabs	CTRL+ALT+F4
Open Quick Tabs (thumbnail view)	CTRL+Q
Open a link in a tab with a wheel mouse	Click the link with the mouse wheel
Close a tab with a wheel mouse	Click the tab with the mouse wheel

What mouse and keyboard shortcuts can I use when working with tabs?

The following table describes the mouse and keyboard shortcuts that are available when working with tabs.

To do this	Press this
Open links in a new tab in the background	CTRL+click
Open links in a new tab in the foreground	CTRL+SHIFT+click
Open a new tab in the foreground	CTRL+T or double-click an empty space in the tab row
Switch between tabs	CTRL+TAB or CTRL+SHIFT+TAB
Close current tab (or current window when there are no open tabs)	CTRL+W or ALT+F4
Open a new tab in the foreground from the Address bar	ALT+ENTER
Switch to a specific tab number	CTRL+n (where n is a number between 1 and 8)
Switch to the last tab	CTRL+9
Close other tabs	CTRL+ALT+F4
Open Quick Tabs (thumbnail view)	CTRL+Q
Open a link in a tab with a wheel mouse	Click the link with the mouse wheel
Close a tab with a wheel mouse	Click the tab with the mouse wheel

Restrict permission to confidential information in Office files using IRM

Among many new value added features of the Microsoft Office 2007, restriction the permission to use of many types of office documents is a notable one. You can restrict permission to content in documents, workbooks, and presentations by using Information Rights Management (IRM). For information on how you can restrict permission to content in e-mail messages, see Restrict permission to confidential information in e-mail messages in the help of your MS Office System. Most of the contents of this article is adapted from Microsoft Office Word 2007. For detail visit the help and support in the program.

For information on how to set a password to open or modify a file, see Set a password to open or modify a document, workbook, or presentation. There are other articles that describe using passwords to protect formatting in documents and protect worksheet or workbook elements.

The purpose of IRM and its limitations:
Information Rights Management (IRM) allows individuals and administrators to specify access permissions to documents, workbooks, and presentations. This helps prevent sensitive information from being printed, forwarded, or copied by unauthorized people. After permission for a file has been restricted by using IRM, the access and usage restrictions are enforced no matter where the information is, because the permission to a file is stored in the document file itself.

IRM helps individuals enforce their personal preferences concerning the transmission of personal or private information. IRM also helps organizations enforce corporate policy governing the control and dissemination of confidential or proprietary information.

IRM helps to do the following:

• Prevent an authorized recipient of restricted content from forwarding, copying, modifying, printing, faxing, or pasting the content for unauthorized use

• Prevent restricted content from being copied by using the Print Screen feature in Microsoft Windows

• Restrict content wherever it is sent

• Support file expiration so that content in documents can no longer be viewed after a specified period of time

• Enforce corporate policies that govern the use and dissemination of content within the company

IRM can't prevent the following:

• Content from being erased, stolen, or captured and transmitted by malicious programs such as Trojan horses, keystroke loggers, and certain types of spyware

• Content from being lost or corrupted because of the actions of computer viruses

• Restricted content from being hand-copied or retyped from a display on a recipient's screen

• A recipient from taking a digital photograph of the restricted content displayed on a screen

• Restricted content from being copied by using third-party screen-capture programs

Configure your computer to use IRM

To use IRM in the 2007 Office release, the minimum required software is Windows Rights Management Services (RMS) Client Service Pack 1 (SP1), which can be installed on your computer either by you or your RMS administrator. The RMS administrator can configure company-specific IRM policies that define who can access content and what level of editing is permitted for a document, workbook, or presentation. For example, a company administrator might define a rights template called "Company Confidential," which specifies that documents, workbooks, or presentations that use that policy can be opened only by people inside the company domain.

Install the Windows Rights Management Services (RMS) Client

1. In Microsoft Windows, click the Start button, and then click Control Panel.

2. Do one of the following:

   • Microsoft Windows Vista : Click Programs, and then under Installed Programs, click Install a program from the network. In the list of programs, click Windows Rights Management Services Client, and then click Add.

   • Microsoft Windows XP : Click Add or Remove Programs, and then click Add or Remove Programs. In the left pane, click Add New Programs. From the list of programs, click Windows Rights Management Services Client, and then click Add.

Alternatively, when you first try to open files that have been rights-managed by using IRM, the 2007 Office release prompts you to download the Windows Rights Management Services Client. For more information about the Windows Rights Management Services Client, visit the Windows Rights Management Services Web site or search Google for more results.

Download permissions

The first time that you attempt to open a document, workbook, or presentation with restricted permission, you must connect to a licensing server to verify your credentials and to download a use license. The use license defines the level of access that you have to a file. This process is required for each file with restricted permission. In other words, content with restricted permission cannot be opened without a use license. Downloading permissions requires that Microsoft Office send your credentials (which includes your e-mail address) and information about your permission rights to the licensing server. Information contained in the document is not sent to the licensing server. For more information, read the Privacy Statement.

Restrict permission to content in files

Authors can restrict permission for documents, workbooks, and presentations on a per-user, per-document, or per-group basis (group-based permissions require Microsoft Active Directory directory service for group expansion). Authors use the Permission dialog box to give users Read and Change access, as well as to set expiration dates for content.

Most of the contents of this article is adapted from Microsoft Office Word 2007. For detail visit the help and support in the program.

Remote Desktop overview

With Remote Desktop on Windows XP Professional, you can have access to a Windows session that is running on your computer when you are at another computer. This means, for example, that you can connect to your work computer from home and have access to all of your applications, files, and network resources as though you were in front of your computer at work. You can leave programs running at work and when you get home, you can see your desktop at work displayed on your home computer, with the same programs running.

When you connect to your computer at work, Remote Desktop automatically locks that computer so no one else can access your applications and files while you are gone. When you come back to your computer at work, you can unlock it by typing CTRL+ALT+DEL.

Remote Desktop also allows more than one user to have active sessions on a single computer. This means that multiple users can leave their applications running and preserve the state of their Windows session even while others are logged on.

With Fast User Switching, you can easily switch from one user to another on the same computer. For example, suppose you are working at home and have logged on to the computer at your office to update an expense report. While you are working, a family member needs to use your home computer to check for an important email message. You can disconnect Remote Desktop, allow the other user to log on and check mail, and then reconnect to the computer at your office, where you see the expense report exactly as you left it. Fast User Switching works on standalone computers and computers that are members of workgroups.

Remote Desktop enables a variety of scenarios, including:

• Working at home - Access work in progress on your office computer from home, including full access to all local and remote devices.
• Collaborating - Bring your desktop to a colleague's office to debug some code, update a Microsoft PowerPoint slide presentation, or proofread a document.
• Sharing a console - Allow multiple users to maintain separate program and configuration sessions on a single computer, such as at a teller station or a sales desk.

To use Remote Desktop, you need the following:

• A computer running Windows XP Professional ("remote" computer) with a connection to a Local Area Network or the Internet.
• A second computer ("home" computer) with access to the Local Area Network via network connection, modem, or Virtual Private Network (VPN) connection. This computer must have Remote Desktop Connection, formerly called the Terminal Services client, installed.
• Appropriate user accounts and permissions.