Managing Junk E-mail in Windows Mail

Windows Mail is the inbuilt-default email client that comes with Windows Vista. You can opt for Windows Live Mail if you are on Windows XP. One of the most notable features of Windows Mail is Junk E-mail management.

  Windows Mail helps to manage Inbox free of unwanted e-mails and phishing, junk mails. This facility was still in juvenile stage in Windows XP’s built in mail client – Outlook Express.

Block spam and other unwanted e-mails using Windows (Live) Mail:

• The junk e‑mail filter is designed to catch obvious unsolicited commercial e‑mail messages (often called "spam") and move them to a special Junk e‑mail folder. You can increase or decrease the junk e‑mail protection level based on how much junk e‑mail you receive.
• You can move e‑mail messages from the Junk e‑mail folder back to your Inbox.
• You can block messages from specific e‑mail addresses by adding them to the Blocked Senders list.
• You can prevent the blocking of messages from specific e‑mail addresses by adding them to the Safe Senders list.

How to change the junk e-mail protection level?

• Click to open Windows Mail.
• Click the Tools menu, and then click Junk e‑mail Options.
• Select the protection level you want:
• No Automatic Filtering. Click this option if you want to stop blocking junk e‑mail messages altogether. However, Windows Mail will continue to block messages from domain names and e‑mail addresses on your Blocked Senders list.
• Low. Click this option if you don't receive many junk e‑mail messages and want to block only the most obvious junk e‑mail messages.
• High. Click this option if you receive a large volume of junk e‑mail messages and want to block as many as possible. However, you should periodically review the messages in your Junk e‑mail folder to ensure that there are not any legitimate e‑mail messages that might have been moved there as well.
• Safe List Only. Click this option if you only want to receive messages from people or domain names on your Safe Senders list. E‑mail messages from people or domain names not on your Safe Senders list will be treated as junk e‑mail messages, so you should only choose this option if you are certain that every person or domain name you want to receive messages from is on your Safe Senders list.

 Move a message from the Junk e‑mail folder to your Inbox

1. Click to open Windows Mail.
2. Click the Junk e‑mail folder.
3. Click the message that you want to move to your Inbox.
4. Click the Message menu, point to Junk e‑mail, and then click Mark as Not Junk. The message is moved to your Inbox.

Note: Though marking a message as not junk will move that message to your Inbox, future messages from that sender might still end up in the Junk e‑mail folder. To prevent this from happening, add the sender to the Safe Senders list.

Add a sender to the Blocked Senders list

When a message is received from an e‑mail address that's on the Blocked Senders list, it is automatically moved to the Junk e‑mail folder. The only exception is if the address is also on the Safe Senders list, in which case the message won't be filed as junk because the Safe Senders list has priority over the Blocked Senders list.

1. Click to open Windows Mail.
2. Click a message from the sender that you want to add to the Blocked Senders list.
3. Click the Message menu, point to Junk e‑mail, and then do one of the following:
   • To block all future messages from that specific sender, click Add Sender to Blocked Senders List.
   • To block all messages from any sender whose domain name (the portion of the e‑mail address after the @) is the same as the sender's, click Add Sender's Domain (@example.com) to Blocked Senders List.

Note

• If you want to add a sender to the Blocked Senders list and you don't have a message from that sender available, you can add the sender's address manually. To do this, click the Message menu, point to Junk e‑mail, and then click Junk e‑mail Options. Click the Blocked Senders tab, click Add, type the e‑mail address you'd like to block, and then click OK.

Add a sender to the Safe Senders list

When a message is received from an e‑mail address that's on the Safe Senders list, it won't be moved to the Junk e‑mail folder.

1. Click to open Windows Mail.
2. Click a message from the sender that you want to add to the Safe Senders list.
3. Click the Message menu, point to Junk e‑mail, and then do one of the following:
   • To allow all future messages from that specific sender, click Add Sender to Safe Senders List.
   • To allow all messages from any sender whose domain name is the same as the sender's, click Add Sender's Domain (@example.com) to Safe Senders List.

Note

If you want to add a sender to the Safe Senders list and you don't have a message from that sender available, you can add the sender's address manually. To do this, click the Message menu, point to Junk e‑mail, and then click Junk e‑mail Options. Click the Safe Senders tab, click Add, type the e‑mail address you'd like to allow, and then click OK. 

Disclaimer: The text in-here is enhanced from Windows Mail Help and Support. Features might vary on your computer.

Importing to and Exporting items from Microsoft Outlook Express, Windows Mail

Importing items into Outlook Express

You can easily import items from other programs into Outlook Express. These items include:

• Address books: From Microsoft products and other products, such as Netscape Communicator and Eudora. You can also import address book data that uses the comma separated values (CSV) format.
• Messages from other e-mail programs: Including Netscape and Eudora. You can also import messages from many Microsoft products, such as Outlook or older versions of Outlook Express.
• E-mail account settings: From an existing e-mail account. When you import your e-mail account settings, your Outlook Express account will have many, if not all, of the customization and information details from your previous account.
• Newsgroup account settings: From an existing e-mail account. When you import your newsroup account settings into Outlook Express, your subscription records and other data, such as which messages you've seen, is placed into your Outlook Express newsgroup account. You can immediately pick up reading your newsgroups.

To import address books

You can import address book contacts from other Windows Address Book files (.wab), as well as from Netscape Communicator, Microsoft Exchange Personal Address Book, or any text (.csv) file.

For Windows Address Book

1. On the File menu, point to Import, and then click Address Book.
2. Select the address book or file type you want to import, and then click Open.

For all other address book formats

1. On the File menu, point to Import, and then click Other Address Book.
2. Click the address book or file type you want to import, and then click Open.

If your address book is not listed, you can export it to either a text (.csv) file or an LDAP Directory Interchange Format (LDIF) file, and then import it using that file type.

To import messages from other e-mail programs

Using the Outlook Express Import Wizard, you can easily import e-mail messages from a variety of popular Internet e-mail programs such as Netscape Communicator and Eudora, as well as from Microsoft Exchange and Microsoft Outlook.

1. On the File menu, point to Import, and then click Messages.
2. Select the e-mail program you want to import messages from, and then click Next.
3. Verify the location of your messages, and then click Next.
4. Choose All folders to import all the messages, and then click Next. You can also choose Selected Folders to import messages from one or more folders.
5. Click Finish.

To import e-mail account settings

1. On the File menu, point to Import, and then click Mail Account Settings.
2. Select the e-mail client you want to import and click Next.
3. The settings for the e-mail account will appear. To accept these settings, select Accept Settings, and then click Next. Go to step 5.
4. To change any of the settings, select Change Settings, and then click Next. Use the Internet Connection Wizard to step through the settings for the e-mail account. Make any changes you want and click Next.
5. On the Completion page, click Finish.
6. To see the account information, on the Tools menu, click Accounts.

To import newsgroup account settings

1. On the File menu, point to Import, and then click News Account Settings.
2. Select the newsgroup account you want to import and click Next.
3. The settings for the newsgroup account will appear. To accept these settings, select Accept Settings, and then click Next. Go to step 5.
4. To change any of the settings, select Change Settings, and then click Next. Use the Internet Connection Wizard to step through the settings for the newsgroup account. Make any changes you want and click Next.
5. On the Completion page, click Finish.
6. To see the account information, on the Tools menu, click Accounts.

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Exporting items from Outlook Express

You can export items from Outlook Express to use in other programs. These items include:

• Address Book: You can export the Address Book from Outlook Express so that it can be used in other Microsoft e-mail programs, such as Outlook.
• Messages: You can export messages from one or more of your folders

To export an address book

1. On the File menu, point to Export, and then click Address Book.
2. Choose a format for the export. To export your address book directly from Outlook Express, choose Microsoft Exchange Personal Address Book. To use a file with address information separated by commas, select Text File.
3. Click Export.
4. Choose a profile that most closely fits the intended use for the exported address book, and then click OK.

To export messages to Microsoft Outlook or Microsoft Exchange

1. On the File menu, point to Export, and then click Messages.
2. In the Choose Profile dialog box, choose the profile name that best matches the Microsoft program to which you are exporting.
3. To export all the messages, click All Folders.
4. To export messages in one or more folders, click Selected Folders. Then select the folders you want to export.

You can find this and similar type of help topics on Microsoft Outlook Express and many other email client programs. For more work out can be carried on related links below.

Related Links:

• Previous posts about using Outlook Express @ this blog
• Web Queries for Using Microsoft Outlook Express from Windows Live
• Official Link of MSOE : Link1 || Link2
• Support from Microsoft : http://support.microsoft.com/
• Microsoft Download Center : http://download.microsoft.com/